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Start FreeKnow if your jobs
actually pencil out.
AI-powered bookkeeping that automatically tracks job costs, categorizes expenses, and tells you which jobs make money — and which ones don't.
Sound familiar?
Shoebox of Receipts
Receipts in your truck, your pockets, your email. Come tax time, it's chaos.
"Did That Job Make Money?"
You finished the job, got paid, but have no idea if you actually profited after materials, labor, and surprises.
QuickBooks Nightmares
You didn't become a contractor to fight with accounting software every weekend.
Cash Flow Surprises
Busy month, empty bank account. Where did the money go?
Bookkeeping that does itself.
Hardhat Ledger uses AI to handle the busywork so you can focus on the real work.
Snap & Forget
Take a photo of any receipt. Our AI reads it instantly — vendor, amount, date, category — all extracted and assigned to the right job automatically.
- Works with crumpled, faded, and handwritten receipts
- Auto-assigns to the correct job
- Learns your categories over time
Know Your Numbers
See real profit per job — not just what you billed, but what you actually made after materials, labor, and every surprise expense.
- Job-by-job profit & loss
- Real-time expense tracking
- Month/Quarter/Year reports
Track Every Job
Create jobs in seconds. Every expense and hour gets tracked against your estimate automatically. No more guessing where the money went.
Everything you need. Nothing you don't.
AI Auto-Categorization
Stop manually categorizing transactions. AI learns your business and does it automatically.
Job-Based P&L
Track profit and loss per job, not just company-wide. Know which projects are winners.
Mobile-First
Capture receipts from the job site. No more waiting until you're back at the office.
Professional Invoicing
Create and send branded invoices in seconds. Accept payments with Stripe integration.
Time Tracking
Track hours per job with a built-in timer. Auto-calculate labor costs for accurate P&L.
Mileage Tracking
Log trips and calculate IRS-compliant mileage deductions. Never miss a write-off.
Bids & Proposals
Create professional bid proposals. Track status and convert to jobs with one tap.
Real-Time Dashboards
See your revenue, expenses, and job profitability in real-time.
QuickBooks Sync
Export receipts and invoices to QuickBooks. Generate tax-ready reports anytime.
Referral Program
Refer contractors and earn free Pro access. Build your network and save money.
Team Management
Invite team members with custom permissions. Share dashboards across your crew.
Job Calculator
Estimate materials, labor, and markup. Build accurate quotes in minutes.
Works with tools you already use
Connect Hardhat Ledger with your favorite business tools for a seamless workflow.
Sync your invoices and expenses directly to QuickBooks. Keep your accountant happy with automatic data transfer.
Accept credit cards and bank transfers with industry-leading payment processing. Get paid faster with instant deposits.
Automatic sales tax calculations for every invoice. Stay compliant without the headache.
Built by contractors,
for contractors.
Join hundreds of contractors who are taking control of their numbers.
I was spending 5+ hours every weekend trying to figure out QuickBooks. Now I just snap photos and everything's categorized. Game changer.
I finally know which jobs are profitable and which ones are just keeping me busy. Already turned down two jobs that would've lost money.
Tax season used to be a nightmare. Now my accountant actually compliments me on how organized my books are. Worth every penny.
Pricing that makes sense
Start with 30 days of full Pro access — no credit card required. Upgrade when you're ready.
Free
Get paid faster, no subscription needed
- Unlimited invoices & bids
- Client payment portal
- Accept cards & bank transfers
- 30-day trial: Full Pro access
- After trial: Invoicing + payments only
- No credit card required
Pro
For contractors tracking real jobs
- Everything in Free, plus:
- Unlimited job tracking
- Receipt scanning & OCR
- Mileage tracking
- Job photos (before/after)
- Real-time P&L reports
- Expense categorization
- QuickBooks export
- Priority support
Business
For teams scaling operations
- Everything in Pro, plus:
- Multi-user team access
- GPS vehicle mileage tracking
- Automatic mileage calculations
- Advanced reporting
- Dedicated account manager
Ready to know if your jobs pencil out?
Get full Pro access for 30 days. No credit card. No commitment. Just results.
Also available on mobile
Frequently Asked Questions
Everything contractors want to know about bookkeeping software.
Ready to simplify your contractor bookkeeping?
Start Free — No Credit Card Required