Bookkeeping Software for HVAC Contractors
Track equipment costs, service call margins, and install P&L in real time. Know which jobs are worth taking — service or replacement.
Start Free — No Credit CardThe HVAC Contractors Bookkeeping Challenge
Equipment costs are high and variable
A new HVAC unit can run $3,000-8,000 before installation. Tracking equipment cost per job vs. what you billed is essential to protect margins.
Service vs. install margins differ hugely
Service calls might make $150/hr. New installs might make $50/hr. Without job costing, you can't see the difference — and can't adjust your business mix.
Parts and refrigerant costs add up
Small parts, refrigerant charges, filter kits — lots of small expenses per job. Individually minor, collectively margin-killing if not tracked.
How Hardhat Ledger Works for HVAC Contractors
Scan equipment and parts receipts instantly
Photograph receipts from HVAC suppliers, equipment distributors, and big box stores. AI extracts and categorizes automatically.
Job P&L for service calls and installs
See your real margin on every job type. Know whether your maintenance agreements, service calls, or system replacements are most profitable.
Track mileage to every service call
HVAC techs drive constantly. Background mileage logging captures every drive — worth thousands in IRS deductions annually.
Invoice before you leave the driveway
Send a professional invoice on-site. Clients pay by card or bank transfer. No more paperwork back at the shop.
Run a More Profitable HVAC Contractor Business
Know your job costs, track every receipt, and get paid faster — all from your phone. Free to start.
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