Bookkeeping Software for Pool Builders
Track excavation, gunite, plumbing, tile, and equipment costs per pool. Know your real margin on every build.
Start Free — No Credit CardThe Pool Builders Bookkeeping Challenge
Long project timelines make costs hard to track
Pool builds take 6-12 weeks. Costs accumulate over months from dozens of vendors and subs. Without continuous job tracking, margin visibility disappears.
Many subcontractors per project
Excavation, plumbing, gunite, electrical, tile, decking — coordinating sub costs across a pool project requires a serious tracking system.
Equipment costs are substantial
Pool equipment — pumps, heaters, automation systems — represents a significant cost that must be tracked and billed accurately per project.
How Hardhat Ledger Works for Pool Builders
Real-time P&L through every build phase
Track costs by phase: excavation, shell, plumbing, equipment, finish. See your running margin throughout the build, not just at the end.
Scan receipts from every vendor
Pool supply houses, equipment vendors, tile distributors — photograph every receipt on site. AI handles categorization and job assignment.
Sub cost tracking per build
Log every subcontractor invoice to the right pool project. Know your true cost including all specialty phases before you close the job.
Draw billing through construction
Send progress draws on schedule. Track what's been collected vs. balance remaining. Professional invoices with online payment.
Run a More Profitable Pool Builder Business
Know your job costs, track every receipt, and get paid faster — all from your phone. Free to start.
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